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Fukuyama Hall of Art & Culture -Reed & Rose-

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Fukuyama Hall of Art & Culture  -Reed & Rose-2-1-10 Matsuhama-cho Fukuyama-city, Hiroshima Japan #720-0802
Tel: +81-84-928-1800
Fax:+81-84-928-1801
E-mail:rose@city.fukuyama.hiroshima.jp
Application for Usage

ホール外観



(1) Usable Time
-From 9:00 am to 10:00 pm (It includes preparation and clean up time.)



(2) Usable Period
-6 days sequentially



(3) Closed
-Every Monday (if Monday is holiday, the following day will be closed)
-From December 28th to January 4th
-The hall will be closed for maintenance inspection



(4) Receive your application and payment for usage fee
-The application for hall bookings can be submitted between the 1st and the 7th day of month one year prior to the intended date.
Process for application

1.Accept request application
-We receive application form between the 1st and the 7th of the month one year prior to the intended date. Write your request date and apply in our office.
-For practicing room, we can receive your requests 6 months prior to the intended date. Application for the practicing room is the same process as with the hall.
-If the dates overlap with more than 2 parties, the schedule will be adjusted through a draw.
-We will announce your tentative booking. Please come to fill an official application form.
-When using a practicing room in conjunction with a hall, we will accept practicing room applications as the time of the hall booking.
-Some days may not be available due to independent projects of Reed & Rose.

2.Process of using application and payment
-After tentative decision of date, we accept official application any time 1 month prior for Main Hall, 2 weeks for Sub Hall, and 2 days for Practicing Room. At that time, there is a requirement of a 30% down payment.
-Please fill in your official application form stating the content of event, entrance fee, entering time, opening time, and closing time.
-We cannot accept both request and official application forms by telephone or mail.
-Please check price lists.
-The booking will be cancelled if the balance payment is not made 1 month prior to the event.
(Example)
For a September 15th, 1995 booking, application is between September 1st and 7th of 1994. After a tentative decision (around September 20th), an official application form must be submitted by August 15th, 1995.

3.Time for application
-from 9:00 am to 5:00 pm excluding closed days



(5) Process for the using hall proceeding (in the case of the hall)
フロー図


(6) Reed & Rose facility cannot be used by:
1.Organizations promoting violence or illegal actions, or work for the benefiting of such organizations may
2.Organizations which have or may deface/damage the facility
3.Organizations which have or may deviate from public interest
4.Or in other cases causing managerial problems.



(7) Cancellation
-After receiving permission, cancellation or nullification of permission result when:
1.applicable to (6) situations.
2.attaining permission through dishonest means.
3.in violation of hall rules, regulations, and agreements.



(8) Modification
-In the case of change contents within the event, a modification permission is required.



(9) Cancellation request
-To cancel an event, the usage permission must be returned and a cancellation form must be submitted.
-If the cancellation form is accepted and approved, an agreed portion of payment will be reimbursed.



(10) Responsibility of Claims
-A claim cannot be made for losses if usage of the facility is denied or cancelled due to the fault of the user.



(11) Requirements for usage permission
1.Rules, regulations, and staff directions must be followed.
2.Users cannot transfer or sublet the right for using the hall.
3.After termination or cancellation of the event, or command to discontinue, users must return the facility to its original condition.
4.ire and water are not to be used excessively, and it must be used in a responsible manner to avoid danger or mishaps.
5.Notification and permission must be attained for distribution and posting of posters and /or advertisements.

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