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(1) Usable Time
-From 9:00 am to 10:00 pm (It includes preparation and clean up time.)
(2) Usable Period
-6 days sequentially
(3) Closed
-Every Monday (if Monday is holiday, the following day will be closed)
-From December 28th to January 4th
-The hall will be closed for maintenance inspection
(4) Receive your application and payment for usage fee
-The application for hall bookings can be submitted between the 1st and the 7th day of month one year prior to the intended date.
Process for application
１．Accept request application
-We receive application form between the 1st and the 7th of the month one year prior to the intended date. Write your request date and apply in our office.
-For practicing room, we can receive your requests 6 months prior to the intended date. Application for the practicing room is the same process as with the hall.
-If the dates overlap with more than 2 parties, the schedule will be adjusted through a draw.
-We will announce your tentative booking. Please come to fill an official application form.
-When using a practicing room in conjunction with a hall, we will accept practicing room applications as the time of the hall booking.
-Some days may not be available due to independent projects of Reed & Rose.
２．Process of using application and payment
-After tentative decision of date, we accept official application any time 1 month prior for Main Hall, 2 weeks for Sub Hall, and 2 days for Practicing Room. At that time, there is a requirement of a 30% down payment.
-Please fill in your official application form stating the content of event, entrance fee, entering time, opening time, and closing time.
-We cannot accept both request and official application forms by telephone or mail.
-Please check price lists.
-The booking will be cancelled if the balance payment is not made 1 month prior to the event.
(Example)
For a September 15th, 1995 booking, application is between September 1st and 7th of 1994. After a tentative decision (around September 20th), an official application form must be submitted by August 15th, 1995.
３．Time for application
-from 9:00 am to 5:00 pm excluding closed days
(5) Process for the using hall proceeding (in the case of the hall)
(6) Reed & Rose facility cannot be used by:
| １． | Organizations promoting violence or illegal actions, or work for the benefiting of such organizations may | | ２． | Organizations which have or may deface/damage the facility | | ３． | Organizations which have or may deviate from public interest | | ４． | Or in other cases causing managerial problems. |
(7) Cancellation
-After receiving permission, cancellation or nullification of permission result when: | １． | applicable to (6) situations. | | ２． | attaining permission through dishonest means. | | ３． | in violation of hall rules, regulations, and agreements. |
(8) Modification
-In the case of change contents within the event, a modification permission is required.
(9) Cancellation request
-To cancel an event, the usage permission must be returned and a cancellation form must be submitted.
-If the cancellation form is accepted and approved, an agreed portion of payment will be reimbursed.
(10) Responsibility of Claims
-A claim cannot be made for losses if usage of the facility is denied or cancelled due to the fault of the user.
(11) Requirements for usage permission
| １． | Rules, regulations, and staff directions must be followed. | | ２． | Users cannot transfer or sublet the right for using the hall. | | ３． | After termination or cancellation of the event, or command to discontinue, users must return the facility to its original condition. | | ４． | ire and water are not to be used excessively, and it must be used in a responsible manner to avoid danger or mishaps. | | ５． | Notification and permission must be attained for distribution and posting of posters and /or advertisements. |
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